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Processing Assistant II, Historical Manuscripts & Archives

The University of Southern Mississippi is currently accepting applications for the position of Processing Assistant II, Historical Manuscripts & Archives.

Position Details
Location Hattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division McCain Library and Archives
Position Type Staff
Employment Status Full Time
Grant Funded No
Salary Range 21,008.00 - 21,008.00
Posting Close Date 01/28/2019

Job Summary 
The processing assistant will assist in the arrangement and description of manuscript collections.  He/She will follow established policies and procedures and work closely with the Assistant Curator of Historical Manuscripts.

Primary Duties and Responsibilities  

  1. Re-house collections as appropriate; arrange collections under the direction of the Assistant Curator of Historical Manuscripts; assist in the creation of objective, pertinent, and concise finding aids for the collections, including traditional and electronic finding aids marked up in EAD; compile monthly progress reports.
  2. Organize workflows to ensure efficient physical processing and arrangement of manuscript collections; identify and sequester confidential materials in the manuscript collections to ensure that access restriction procedures are followed; weed inappropriate materials from manuscripts collections; resolve routine problems, identify and refer complex problems to supervisor.
  3. Provide excellent customer service and timely response to patron requests. Track orders for digital images. Submit digitization requests to the Digital Lab. Obtain patron's and curator's signatures on Intent to Publish form. Calculate payment based on fee schedule. Invoice patron, accept payment, and submit invoice with payment to Special Collections Specialist. Record statistics.
  4. Assist in environmental monitoring of the storage and conservation areas
  5. Complete special projects and other duties.  Tasks include but are not limited to: Participates in committees and groups as assigned; Works to fulfill the charge by researching the topic, recommending solutions, assisting in decision making and meeting deadlines for assignments.

Minimum Qualifications 
Associate's degree or equivalent from a two-year college or technical school; or six months to one year related experience and/or training.

Knowledge, Skills & Abilities
Knowledge of principles and processes for providing good customer service; Demonstrated expertise in computer programs such as Microsoft Word and Excel for reports and documents; Demonstrated ability to perform detailed tasks with a high degree of accuracy; Skills in entering, transcribing, recording, storing, editing, and maintaining information in written or electronic form;  Skilled in identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances; The ability to concentrate on a task over a period of time without being distracted; Ability to develop specific goals and plans to prioritize, organize, and accomplish work.

Preferred Qualifications  
Bachelor's degree; Knowledge of basic archival principles; Knowledge of how to evaluate characteristics of archival or historical objects; Knowledge on how to prepare and research materials for preservation, storage, and description.

About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites in central and southern Mississippi, as well as online. Founded in 1910, USM is one of only 76 public universities in the nation to earn the Carnegie Foundation’s "higher research activity" designation for doctoral universities, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and sport venue safety and security, among others. USM is also one of only 40 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of approximately 15,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 35 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 21 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.


University Human Resources | 118 College Drive #5111 | Hattiesburg, MS 39406
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