Business Operations Manager
The University of Southern Mississippi is currently accepting applications for the position of Business Operations Manager.
| Position Details |
| Location |
Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
|
| Division |
Administration Physical Plant |
| Position Type |
Staff |
| Employment Status |
Full Time |
| Grant Funded |
No |
| Pay Grade |
E10 |
| Posting Close Date |
Open until filled |
Job Summary
Responsible
for providing the Associate Vice President for Facilities and Planning
Management with timely, high quality and accurate financial information;
forecasting and budgeted results for Physical Plant budgets; evaluation of
cost/benefit analysis and business improvement options for the Hattiesburg and
Gulf Coast campuses.
Primary Duties and Responsibilities
- Provides the Associate Vice President for Facilities and Planning Management with current information regarding all aspects of Physical Plant financial and administrative operations at all locations.
- For the Hattiesburg campus, approves all Physical Plant accounts payable vouchers using PeopleSoft software. Ensures all departmental payments are made in a timely manner. For all locations, supervises the establishment of work-in-process accounts in PeopleSoft and transfers funds to establish project budgets. Monitors expenditures of construction funds.
- Serves as primary Physical Plant liaison to the Office of the Controller. Assists with preparing information and schedules as requested by the Controller to include plant fund schedules and disclosures in the annual financial report.
- For the Hattiesburg campus, responsible for the management, preparation, coordination, and execution of the Physical Plant division’s annual budget development process, working closely with the Office of Fiscal Planning and Analysis. Oversees the preparation of monthly budget reports for Physical Plant departments and monitors financial results to ensure the Physical Plant is operating within budgetary constraints.
- Maintains annual list of projects funded with Legislative Capital Expense Funds. Ensures expenses meet legislative requirements and are processed by applicable deadlines. Maintains and organizes invoices for submission to IHL to accompany requests for reimbursement.
- Maintains files and spreadsheets to track expenses and project balances for capital projects funded by university-issued bonds. Prepares submission to bond trustee(s) for request for reimbursement of expenses. Maintains files of bond documentation in anticipation of potential audit.
- Assists in the implementation of financial systems.
- Performs other duties as assigned.
Minimum Qualifications
Bachelor’s
degree from an accredited college or university in accounting or related field;
and three to five years of accounting, bookkeeping or related experience and/or
training.
Knowledge, Skills & Abilities
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Utilizes personal computer, computer software (Work Order Computer Software, like “TMA”, PeopleSoft, and Microsoft Office), photocopy machine, fax machine, and calculator. Also uses standard office equipment such as stapler, staple remover, and scissors.
Preferred Qualifications
Work experience
with a construction company or an institutional organization managing business
operations for multiple complex or large-scale projects simultaneously.
About The University of Southern Mississippi
Since our founding in 1910, The University of Southern
Mississippi has remained dedicated to preparing
students for success. We deliver programs to more than 13,000 students
in Hattiesburg and Long Beach, at teaching and research sites across the
Mississippi Gulf Coast, as well as online. We
are a community-engaged Carnegie R1 university, earning distinction as one of
the nation's leading research institutions.
Southern Miss is known for pioneering work in
polymer science, ocean science, spectator sports safety and security, and bringing
language to children with communication disorders. We are also a national
leader in a broad range of disciplines, including cybersecurity, hydrography,
nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enter
fields that are leading the way in emerging technologies through programs such
as computer engineering, information technology, and ocean engineering. We’re developing the next generation of
business leaders, while also responding to critical workforce shortages by
producing skilled professionals in education and nursing. With a tradition of
excellence in the arts, we are one of only 36 public institutions in the nation
accredited in four major areas of the arts. Home to the Golden Eagles, our
student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and
persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.